The Best Time Management Methods

We all do any work regardless of age. It can be based on a job or a personal matter and whatever the basis is, there is a piece of work that we are motivated to do in a day and all of it aims to achieve more productivity with higher efficiency by completing it within that day. Time management is essential because we have 24 hours to do everything. Within that 24 hours, it is mandatory to allocate time for personal needs in addition to related tasks. For that reason, it is possible to achieve high productivity through time management and it is possible to easily finish the day’s work without stress. There are many problems and challenges to face when dealing without time management. There is a big difference between a person who works without time management and a person who successfully ends the day by managing time, and people around them can understand it clearly. That is, a person who works with time management has a physically and mentally healthy appearance, is a pleasant and easy-minded person, and will be a remarkable character anywhere. But a person who works without time management is mentally disturbed gets angry quickly and is unable to reach the desired goals by getting the attention of others and the trust of others also falls. Due to this, personal life and work experience a collapse. For that reason, as a person, by allocating time according to priority for all tasks that need to be completed within an hour, a day, a week, or a month, it is possible to maintain mental health by completing tasks with high efficiency and productivity without mental stress. The strength of the foundation necessary for the success of a person in all his work lies in the mental freedom and clarity of that person.

Biological Method

The human body is designed to vary from person to person. With that difference, a person’s active timeline also varies. During this period, a person is naturally more alert and attentive, and in this method, one should identify their own period and in that period, the cars with high priority can be aligned.

How it works: Most people are most active and alert in the morning, and this declines significantly after their afternoon meal and as time goes on, and this varies from person to person. By structuring your day with this energy cycle in mind, you can be more productive. When you are most efficient, you can start doing high-risk, high-precision tasks, and during your slow periods, you can start doing low-energy tasks.

Time Blocking/ Time Boxing/ Time Batching

Time-blocking, Time-Boxing and Time-Batching are allocating a specific amount of time to each task based on its importance or some other factor.

Time Blocking – Here, a certain amount of time is allocated for your day’s tasks and depending on its importance, it has the ability to get more time than the allotted time. That is, if you are not able to finish the task at the end of the allotted time, you will be inclined to finish the task by taking part of the allotted time for the next task. For example, 3 hours in the morning for high priority tasks and one hour in the evening for low priority tasks. For completing 3 hours of work, half a foot is taken from the evening work.

Time Boxing – Here too, in the same way as above, the time is divided between the workers based on their priority, and when the given time is over, they move to the next task regardless of whether the task is finished. This avoids postponing the tasks.

Time Batching – In time batching, more than one identical task that can be completed at the same time is allocated for close time frames. It enables the completion of a task with high efficiency.

One Thing is Technology

According to this method, direct attention is directed to the most important tasks of the day and tasks of high importance are done first before moving on to other tasks. For example, if you are learning by researching something, you study that section thoroughly and do not switch to another task until it is finished.

Time Tracking

This technology keeps track of how you spend your time throughout the day and how effectively you use your time, how much time you allocate to a task, how long it takes to complete a task, and how much time you spend on non-productive activities that waste time. You can monitor yourself by taking notes over time. Doing this for a few days will allow you to figure out your timeline and use the wasted time effectively.

Mini Breaks Technique

Also known as the Pomodoro Technique, by taking a short break after a certain period of time, you can gain the ability to stay focused, refreshed, and work with a relaxed mind in the coming period. It can arrest the waning vitality. This method suggests taking a 5-minute break after every 25 minutes. During that time, you should engage in mind-relaxing activities such as leaving the busy work environment, being one with the environment, and going to a free environment. The effectiveness and success of your future endeavors depends on how you spend that 5-minute break.

Organizer Method

Organizer mode plans and organizes your day in detail. Using a physical or digital recorder, you can organize your tasks and organize the day’s work accordingly. If you use a digital recorder for this, you can automatically get a reminder at the right time. It minimizes your chances of missing tasks. In addition to this, this method is organized in a way that it is easy to get other things such as equipment or raw materials required for the work. It can increase the productivity of our work.

Day Theme Method

Under this daily theme system, tasks are assigned every day and this method is very special for people who work with many different tasks and this way only tasks related to one specific theme are planned for one day and there is no chance of conflict between the tasks. Some people have a productivity problem when they have to pay attention to a large number of different tasks at once. The reason for that is the difficulty of focusing on several different tasks while changing one’s mind for different tasks on the same day. This method is suitable for such a person.

By gaining a complete understanding of the above-mentioned facts, you have the ability to completely eliminate the challenges and mental anguish you have faced so far by simplifying the time you have faced so far. It has the ability to fulfil the goals of the organization by going to your goals. If you are a head of an organization, by paying attention to these matters and informing the employees, you can get more effective service from the employees working under you, while keeping the employee free from oppression.