Communication Hacks for Tech Teams

Use real-life email, chat, and meeting techniques to improve communication within your team. Learn how to stay clear of common mistakes and gain clarity.

Why this matters?

Every day, we communicate through meetings, emails, and chat.
Delays and frustration result from misunderstandings.
Little habits of communication lead to big gains.

5 General Communication Principles
• Be Simple, Not Clever – Focus on being clear rather than clever. Being simple guarantees everyone gets the message.
• Think Before You Type- Take a moment to consider before sending any message.
• State the Intent First – Begin with the purpose of the message for immediate context.
• Use structure in your writing: Structure makes it easier to read and understand. Use bullets, headings, and paragraphs.
• Before you answer, say something short to show that you understood what was said.

Chat Communication Hacks
• Don’t Start with Just “Hi” – Deliver your message immediately.
• Use Threads/Replies – Keeps conversations organized.
• Emoji Signals – ✅ = done, 👀 = seen
• No Instant Replies – Add urgency only if needed.

Email Communication Hacks
• Subject Lines -Be specific and informative.
• Structure -Purpose → Info → CTA
• Tone-Add warmth and politeness.
• Format – Use short paragraphs or bullets.

Google Meet / Video Call Hacks
• Share a short agenda upfront.
• Pause to let others speak.
• Summarize key points at the end.

Key insights
• Think Before You Send
• Use Structure & Clarity
• Respect Time & Focus
• Summarize Meetings
• Use these simple principles to improve communication.

To make your tech team communication even better:
• Summarize action points for every meeting
• Clearly define terms to avoid confusion
• Get active feedback to know if the message was received