10 Mistakes to Avoid while drafting a Email

Writing professional emails is essential for effective communication. However, small mistakes can lead to misinterpretation or leave a poor impression. Here are some key email etiquette tips to ensure clarity, professionalism, and impact in your messages. 👇

1.Not Addressing a person with a name or Addressing with an Incorrect name with no greetings

It’s very important to address someone with their name while drafting the mail. Along with the usage of respected or dear in the beginning and closing ending note (regards, sincerely, thank you)

2.No or improper subject lines

Always have a subject line whenever you are sending emails to someone.

3.Writing either very short or lengthy like an essay like para instead of getting to the point

4.Using Abbreviations and Emojis

Avoid Abbreviation and other informal context (Ex: BTW,WADR)

5.Being too formal or too informal

Always maintain a balance tone  while drafting a mail depending on to whom you are sending

6.sending mail at any time

Always send mail during working hours depending on the person’s location and avoid sending at unusual times like late at night.

7.Unprofessional font size

Avoid using large, small, and decorative fonts in email. Stick to the Professional font Verdana in a standard size (Normal) to ensure readability and maintain professionalism.

8.Spelling and grammatical errors

Re-read the mail content before sending it to avoid spelling & grammatical errors that create wrong impressions and are not professional.

Pro-tip: Get Grammarly Account

9.Not Replying

Always reply to the important emails addressed to you and don’t leave it seen though your answer is no in that situation try to address the situation politely.

10.Not using a professional signature

A professional email signature will add up the credibility of the sender and also it will provide contact details to the recipients.

Key pointers

Example of Types of Tones

Respectful tone- Be neutral and mostly avoid using gender-specific pronouns. Use simple language

positivity tone- Include phrases that are encouraging and pleasant.

Sincerity tone- usage of facts, polite words, simple language

Hope these tips will help you to Avoid Mistakes while you are drafting a mail.